Art Commission Form Template

About this art commission form template

Use this art commission form template when you want a clearer way to receive custom art requests, illustration requests, portrait commissions, design work, character art requests, handmade item requests, or other creative project inquiries.

A good commission form helps you understand the request before you reply. It gives the client a place to explain what they want, upload references, share deadlines, clarify how the artwork will be used, and include any budget or style notes.

What this template includes

This art commission form template includes fields for:

• Client name and contact details
• Commission type
• Project description
• Reference images or files
• Style preferences
• Size, format, or final deliverable
• Intended use
• Deadline or preferred timeline
• Budget range
• Revision expectations
• Usage rights or licensing notes
• Payment or deposit notes
• Agreement checkbox
• Extra notes for the artist

The form is only a starting point. You can make it shorter for simple portrait requests, add more detail for commercial projects, or turn it into a request form for illustration, design, photography, crafts, murals, merch, or custom products.

How to use this template

Click “Use this template” to open the art commission form in FormGrid.

1. Add your commission details. Replace the sample intro with your name, what you offer, what you do not take on, and how the request process works.
2. Update the commission types. Replace the sample options with your own, such as portraits, pet portraits, character art, logos, emotes, tattoo designs, murals, book covers, handmade items, or custom illustrations.
3. Review the reference upload field. Make sure it asks for the files you actually need, such as moodboards, sketches, photos, brand assets, character sheets, or style examples.
4. Update the timeline, budget, and payment fields. Adjust the deadline, budget range, rush request, deposit, and payment notes around your own process.
5. Review the usage questions. Make sure the form asks whether the work is for personal use, commercial use, social media, merchandise, publishing, branding, or another purpose.
6. Replace the agreement text. Add your own revision policy, payment terms, cancellation notes, subject matter boundaries, licensing notes, or file delivery details.
7. Use conditional questions where useful. For example, commercial requests can show licensing questions, while personal commissions can skip them. Set this up with conditional logic.
8. Edit the confirmation message. Tell clients whether the request is confirmed, under review, or waiting for a quote. A custom end page can explain when they should expect a reply.

Once requests start coming in, review them in the response table. If you want every new commission request in your inbox, turn on email notifications.

Art commission form template FAQs

Can clients upload reference images?

Yes. The template includes a reference upload field. Use it for reference photos, sketches, inspiration boards, character sheets, logos, or other files you need before reviewing the request.

Can I include my commission terms?

Yes. Replace the sample agreement text with your own terms, such as revision limits, deposit rules, refund policy, cancellation terms, delivery format, response time, or licensing notes.

Can I use this form for different commission types?

Yes. Use the commission type question to separate portraits, logos, character art, commercial work, handmade items, or other services. With conditional logic, each request type can show its own follow-up questions.

How much can I change in this art commission form template?

Everything in the template can be changed. You can rewrite the questions, update the commission options, adjust the agreement text, change the design, or remove anything that does not fit your process.

Is this art commission form template free?

Yes. The template is free to use, and you can collect unlimited art commission requests on the free plan.