Art Commission Form Template

About this art commission form template

This art commission form template helps artists collect the details they need before reviewing, quoting, or scheduling a custom project.

Clients can describe the artwork they want, upload references, share their budget and deadline, and explain how the finished piece will be used. That gives you a clearer brief before you decide whether the project fits your style, availability, pricing, and usage terms.

It works for portrait commissions, pet portraits, character art, emotes, tattoo designs, murals, book covers, handmade pieces, digital illustrations, merch artwork, and commercial creative work.

What the form collects

The form is set up to collect the details artists usually need before replying to a commission request:

client name and contact details
commission type
project brief
reference images or files
style, mood, colors, and visual direction
size, format, or final deliverable
personal or commercial use
where the artwork will be posted, printed, sold, or published
deadline or preferred timeline
budget range
revision expectations
usage rights or licensing notes
payment, deposit, or invoice notes
agreement to commission terms
extra notes for the artist

You can keep the form short for simple personal commissions, or add more detail for commercial projects, brand work, publishing, merchandise, murals, or client work that needs a clearer agreement upfront.

With conditional logic, personal and commercial requests can follow different paths. A personal portrait request can ask about gift details and reference photos. A commercial illustration request can ask about licensing, usage channels, file formats, deadlines, and approval steps.

How to customize this art commission form

Open the art commission form in FormGrid, then shape it around how you actually take commissions.

Update your commission types. Replace the sample options with the work you offer, such as portraits, pet portraits, character art, emotes, tattoo designs, murals, book covers, handmade items, custom illustrations, or commercial artwork.
Clarify the project brief. Ask clients to describe the subject, style, mood, background, colors, composition, size, and any details that must appear in the final piece.
Review the reference upload field. Ask for the files you need before quoting the project, such as photos, sketches, moodboards, character sheets, brand assets, color palettes, or examples of your past work they like.
Adjust budget and timeline fields. Add your usual budget ranges, rush options, deadline rules, deposit notes, and expected response time.
Separate personal and commercial use. Personal commissions, gifts, social media avatars, merch, ads, publishing, branding, and client work can all need different pricing and usage terms.
Update the agreement text. Add your revision policy, payment terms, refund policy, cancellation rules, subject matter boundaries, licensing terms, and file delivery details.
Match the design to your work. Update the colors, cover image, fonts, layout, and intro text so the form feels connected to your art style.
Set the right confirmation message. Make it clear that submitting the form sends a request for review. It should not sound like the commission has already been accepted or booked.

Art commission form questions to ask

A good commission form should help you decide whether the request is clear, realistic, and worth quoting.

For most commission requests, ask:

What type of commission are you requesting?
What would you like me to create?
What style, mood, or visual direction do you have in mind?
Do you have reference images or files?
What size, format, or final deliverable do you need?
Is the artwork for personal or commercial use?
Where will the artwork be displayed, posted, printed, sold, or published?
Do you have a deadline?
What budget range do you have in mind?
Are there any details, themes, or subjects I should avoid?
Do you agree to the commission terms?

For commercial commissions, ask about usage rights, licensing length, brand guidelines, file formats, approval steps, and whether the artwork will be used for ads, packaging, merchandise, publishing, or client work.

For personal commissions, ask whether the artwork is a gift, whether names or dates should be included, whether the client has reference photos, and whether they have a preferred pose, outfit, background, or color palette.

Tips for better commission requests

Explain your process upfront

Use the intro text to tell clients what happens after they submit the form. For example, you might say that you review requests first, then reply with a quote, timeline, and payment instructions if the project is a fit.

Ask for references before you quote

Reference files make commission requests much easier to judge. Let clients upload photos, sketches, moodboards, character sheets, brand assets, or examples of your past work they want to reference.

Make usage rights clear

A personal profile picture, a gift illustration, a book cover, a logo, and merch artwork should not all be priced or licensed the same way. Ask where the artwork will be used before you quote the project.

Include your boundaries

If you do not accept certain subjects, styles, rush work, commercial work, or revision-heavy projects, say that clearly in the form. It saves time for you and the client.

Do not turn the form into a full contract

The form should collect enough information to review the request. You can still send a separate quote, invoice, contract, or detailed brief after you decide whether to take the commission.

Art commission form FAQs

What should an art commission form include?

An art commission form should include client contact details, commission type, project description, reference images, style preferences, size or format, deadline, budget, intended use, usage rights, payment notes, and agreement to commission terms.

Can clients upload reference images?

Yes. The form includes a reference upload field for photos, sketches, inspiration boards, character sheets, logos, moodboards, or other files you need before reviewing the request.

Can this form work for different commission types?

Yes. You can adapt the form for portraits, pet portraits, character art, emotes, logos, tattoo designs, murals, book covers, handmade items, commercial illustration, or other custom creative work.

Can I ask different questions for personal and commercial commissions?

Yes. With conditional logic, personal commissions can show questions about gifts, display plans, and reference photos. Commercial commissions can show questions about licensing, file formats, publishing, merchandise, advertising, and brand use.

Should I include payment or deposit terms?

Yes. Add your payment terms, deposit rules, refund policy, cancellation notes, and revision limits to the agreement section. This helps clients understand your process before they submit a request.

Is this art commission form template free?

Yes. This art commission form template is free, and you can collect unlimited commission requests on the free plan.